Business Office Assistant

Unified School District No. 489

Hays, Kansas

Job Description

Classification: 12 Month Classified Employee, 7 Paid Holidays

Compensation: Central Office Clerical - Level 2, $16.04/hour with full benefits.

Reports to: Accounting Director

Job Summary: The Business Office Assistant will provide office and clerical support to assist with the efficient operations of the school district.

Qualifications / Requirements:

• Must have a high school diploma or equivalency.
• Three years related experience.
• Accounting Skills, 10-key by touch and good keyboard skills
• Proficient with Microsoft Office
• Maintain confidentiality, integrity, and honesty in all aspects of job performance.
• Must have the ability to communicate and work effectively and cooperatively with members of the school district and community.

Essential Job Functions:

• Route invoices from AP inbox to correct building / department
• Process utility bills
• Reconcile Rockwell credit cards.
• Enter purchase orders, as needed, to assist other departments.
• Make payments from petty cash fund when necessary.
• Keep petty cash spreadsheet for Rockwell.
• Manage elementary activity funds.
  • Invoicing
  • Receipt revenue
  • Bank deposits
• Assist vendors who have questions about purchase orders, invoices, or statements
• Enter new vendors.
• Get necessary reports and information ready for auditors, answer questions for clarification.
• Prepare inter-school mail for delivery.
• Distribute postal mail and inter-school mail to staff

Marginal Job Functions:

• Provide friendly assistance to walk-in traffic in the main office when needed
• Assist with answering phones - representing USD 489 in a polite and friendly manner
• Tidy break room daily - order break room supplies as needed
• Keep supply room stocked - order when needed

Special Physical Requirements:

• Must be able to sit at a workstation most of an eight-hour day
• Must have manual dexterity required for consistent and accurate computer input
• Must be able to lift a minimum of 20 pounds and climb flights of stairs
• Must be capable of dealing with noise and constant interruptions

Position Contact

Renae Booth, Director of Accounting

RBooth@usd489.com, 785-623-2400

Apply online at:

https://www.usd489.com/page/employment